32 After a Suicide | A Toolkit for Physician Residency/Fellowship Programs Appendix D: Sample Email Death Notifications To be sent by email with subject “Sad News”. An email announcement should be sent to members of the institutional GME community (e.g., PDs, PCs, core faculty and residents of other programs), Chairs of other departments, ACGME representative, DIOs in the local community, and Dean of Students at deceased resident’s medical school. A follow-up email can be sent later with details regarding the obituary, address of emergency contact person (if released, see above) and if applicable, funeral/memorial service information. Remember that the same approach should be used in other types of death. Death Ruled a Suicide I am writing with great sadness to inform you that one of our residents, [NAME] , a PGY [XXX] in the [SCHOOL NAME] residency program, has died. Dr. [NAME] was a graduate of [SCHOOL NAME] Medical School. Our thoughts and sympathies are with [HIS/HER] family and friends and the Department of [DEPARTMENT NAME]. All available residents were given the news of the death today. The cause of death was suicide. We want to take this opportunity to remind our community that suicide is a very complicated act. It is usually the culmination of several health and life factors that converge in a person’s life during the same period of time, including mental health conditions such as depression, which lead to overwhelming mental and/or physical pain, anguish, and hopelessness. Sometimes these risk factors and warning signs are not identified or noticed; other times, a person who is struggling will show more obvious symptoms or signs. Resources for support and mental health care are listed below. We encourage any community members to seek the help they need. It is a time to come together, to grieve, and to support each other. (As applicable depending on emergency contact person preference) Information about a remembrance service will be shared as it becomes available. Please do not hesitate to contact me with any questions or concerns. Sincerely, [CRISIS RESPONSE TEAM LEADER OR DIO]